What happens after you submit your application

Once we receive your Heritage EQUIP application, the fund advisors will review. They make sure you are eligible for funding and that your application contains all the required documentation.

After this initial assessment, we’ll contact you within 10 working days to let you know the next steps.

  • If your application is complete, we’ll forward it on to the expert advisory panel for consideration
  • If your application is incomplete, we’ll ask you to provide more information
  • If you are not eligible to apply for Heritage EQUIP funding, we’ll let you know the reasons why.

How we process assessments — the expert advisory panel

The expert advisory panel will assess applications. The panel comprises technical experts with a broad range of skills, reflecting the core skills required to seismically strengthen an earthquake-prone heritage building. The members of the expert advisory panel are:

  • Win Clark, a structural engineer
  • Christopher Cochran MNZM, a conservation architect
  • Bruce Dickson MNZM, an architect
  • Matthew Kidson, an infrastructure project manager (Chair)
  • Lara Simmons, a structural engineer
  • A representative from the Ministry for Culture and Heritage
  • A representative from the Ministry for Business, Innovation and Employment

The Chief Executive of the Ministry for Culture and Heritage makes grant decisions, based on the panel’s recommendations.

We will write to you about the outcome of your application once the Chief Executive has made a decision.

If you have received funding

If you have been allocated funding, the Heritage EQUIP team will be in touch.

We will send you a draft of a funding agreement between you and the Ministry for Culture and Heritage. It will specify the professional advice or strengthening work to be funded and the applicable conditions. 

You can discuss any questions. You accept the funding by agreeing to the terms and signing the funding agreement.

Starting work

If you have received a Heritage EQUIP Professional Advice Grant, the professional advice must be commissioned within six months of accepting the grant, and completed within 12 months.

If you have received a Heritage EQUIP Upgrade Works Grant, the upgrade works must begin within 12 months of accepting the grant, and completed within two years.

Payment of funds

Grants are paid on completion of the activties we fund. For advice projects this is when the advice we have funded has been delivered to you, and for works projects this is when your structural engineer has certified that work is complete.

Before payment is made, you will be required to show us that you have met the conditions of the funding agreement, which will include reporting requirements. Your Heritage EQUIP fund advisor will discuss this with you when your funding agreement is being drafted.

Once you submit an invoice for payment, we will:

  • check the advice or work is completed in accordance with the plans submitted with your application
  • check that the costs are consistent with the quotes or estimates you sent with your application
  • agree that all general and specific conditions of the funding agreement have been met.

Once we are satisfied these have been met, we will submit the invoice for payment, which will take two weeks to process.

If funded activities come in under budget, Heritage EQUIP grants will be reduced to reflect the proportion of actual cost compared to the cost you proposed in your application. 

You must promote the support from Heritage EQUIP

If you receive a grant, you must acknowledge the financial support given by Heritage EQUIP in all relevant signage, publicity material, publications, annual reports and similar documents.

When undertaking seismic upgrade works, wherever possible, acknowledge the funding support given by Heritage EQUIP by installing signage at or near the property. We can provide logos if you are creating your own signage, and exterior building signage stickers for display.